The CMS Work Place

Items 1-8

1. Project: Allows you to switch between the online and the offline sites.

2. Publish the entire site button: You do not have permissions to do this, so ignore it.

3. Queue Button: This will let you see the publishing queue. It is a history of recent publications and their date.

4. Site Drop Down: This allows you to switch between sites and domains in the CMS. You will be instructed during training if this applies to you. Otherwise, it should always be set to ETBU.

5. View Drop Down: Switches back and forth between administration and explorer view.  You must have permissions to have any meaningful options in the administration view.

6. Reload: Refreshes the workplace.  This button can fix most work place bugs.

7. Preferences: This button will allow you to change your password and several other options.  Please see the logging into the CMS tutorial to find the essential settings. 

8. Exit: This button will log you out of the CMS.

Items 9-13

9. Back: This a history back much like your browser has.

10. Upload: Allows you to upload files, images and PDFs to the CMS.

11. Search: Allows you to search the CMS for resources by file name.

12. New: Gives you all the options for creating new resources in the CMS.

13. Level Up: Moves upwards in the file structure.

Items 14-16

14. Location: This shows the URL (web address) to the folder you are currently working in.

15. Folder Tree: Shows the folder structure of the site.  Used for navigation.

16. File Explorer: Shows all the files and folders available in the current folder.

Icons

Folder: holds other files and folders.

Image Gallery: holds JPG or PNG images .

Download Gallery: holds PDF and word documents.

HTML Gallery: holds snippets of HTML.

Page With Free Text: This page comprises most of what is happening on the website.  This allows direct edit and use of the WYSIWYG (What you see is what you get) editor.

Image File: These files are images, both JPG and PNG. GIFs can be used as well but we prefer then not to be.  Do not use TIFF or Bitmaps.

Binary File: This file is most likely a PDF. PDFs are preferred above word documents.

Photo Album: This is part of the Structured content family. If you give this file an image gallery, it will build an album using the images associated with the gallery you gave it.

Email Form: This structured content can be used to create an online form that once filled out and submitted will email the information to the eamil address of your choosing.

External Link: This file can redirect visitors to another page.

Arbitrary file or Text document: These files can be anything from HTML to a javascript file.

JSP: this file is used by the web development team to write apps within the CMS.

Colored Text and what it means

Red Files: These files have been published once to the online site but have had changes in the offline site since the last publishing.

Blue files: These files have never been published.

Black files: exactly the same both offline and online sites.

Strike Through: These files have been deleted but need publishing to be deleted online.