Academic or Course Withdrawals

A student may withdraw from a course, or courses, or from the University, beginning with the first day of class through the last day of class without academic penalty. A student may not withdraw from a course after exceeding the number of absences allowed according to the Class Attendance Policy listed in the Academic Catalog.

To withdraw from a course, or courses, or from the University, the student must secure a withdrawal form from the Registrar’s Office, his/her advisor, or from the ETBU website, and follow the directions on the form, securing all required signatures. Parents or guardians of a single student under eighteen years of age will be notified by the University of the student’s withdrawal from the University. Students must process their own withdrawals.

Withdrawal from a course (or courses) may affect the student’s academic progress. See “Satisfactory Academic Progress” in the Financial Aid section of the Catalog. Failure to maintain satisfactory progress will result in ineligibility to participate in NCAA athletics and may lead to the loss of financial aid or scholarships. Students dropping below full-time status in a regular semester are ineligible for the Dean’s List or the Dean’s List with Honors.

Any refunds due to the student as a result of withdrawing from a course, or from the University, will be governed by the policies stated in the Refunds section of the Finances pages of the catalog. Failure to complete the official process will result in the forfeiture of any refund to which the student may be entitled.

Any student who withdraws from, or otherwise leaves the University without clearing his/her financial record, (i.e., without having returned borrowed books and equipment, paid any outstanding fines, and settled other financial matters with the University) will be subject to the following restrictions until such time that the record is cleared:

1. The student will not be permitted to re-enroll.

2. The student will not be eligible to receive a transcript of academic work completed.

3. The student will not be issued a diploma.

Students called into active military duty during a semester will be allowed to withdraw from courses in which they are enrolled without penalty. Official military orders should be presented in the Office of the

Registrar at the time a student must stop attending classes. Upon presentation of a copy of the student’s official military orders, the student will have the following options:

1. The student may withdraw from a course or all courses with full refund of tuition and fees.

2. Depending on the point in the semester at which orders are received, the Vice President for Academic Affairs may permit final grades to be assigned based upon grades earned at that time.

3. Depending upon the point in the semester at which orders are received, the student may request grades of Incomplete with no restriction on completion date.

NOTE:

Students intending to transfer to a State of Texas institution of higher education should bear in mind the six course withdrawal regulation.

See http://www.capitol.state.tx.us/BillLookup/BillSummary.aspx?LegSess=80R&Bill=SB1231

Administrative withdrawal of students

Fraud or misrepresentation in any part of the admission or registration process, academic misconduct, social discipline, and special circumstances outside the control of the University may lead to the administrative withdrawal of a student. In the case of involuntary withdrawal, the chief administrative officers for: Student Affairs, Enrollment Management, Administration Finance, or Academic Affairs may initiate the withdrawal process and all appropriate departments will be notified of the withdrawal.